Participants are required to comply with the co-responsibility pact viewed by their parents (or holder of parental responsibility).

GENERAL BEHAVIOR RULES

• Participants must behave with respect and tolerance towards everyone.
  

• It is forbidden to leave lessons or any activity without first informing the educator or the teacher in charge at that moment.
  

• Insults, intimidation, aggressive or violent behavior are prohibited.
  

• Participants are required to respect the personal space and privacy of others.
  

• Participants are encouraged to actively engage in the activities proposed by the Summer Academy staff.
  

• Acts of vandalism, theft, and the possession or use of weapons, cigarettes (including e-cigarettes), alcohol, and drugs are not allowed.
  

• It is forbidden to damage smoke detectors or fire doors.
  

• It is forbidden to damage or misuse facilities, furniture, and devices provided for the activities (edutech kits, computers, tablets).

• The use of motorized vehicles is strictly prohibited within the campus (e.g., electric scooters, e-bikes, golf carts). Improper use of such vehicles will result in disciplinary sanctions, as specified in the Disciplinary Measures section. However, non-motorized means of transport—such as skateboards, non-electric scooters, and bicycles—are permitted for movement between buildings.

• Access to the internet is primarily allowed for educational and instructional purposes through the devices provided by H-FARM International School.

OVERNIGHT OPTION

The overnight option allows kids and teens aged 8 to 18 to fully participate in the formative and extracurricular activities of the Summer Academy.Participants will be accommodated in double, triple, or quadruple rooms with en suite bathroom. The service includes room cleaning upon arrival and departure, a mid-week refresh with towel change, and daily cleaning of common areas.

Access to the rooms is permitted only when accompanied by the Summer Academy staff, who manage the room opening via a specific badge.

If a participant needs to re-enter the room outside of the established hours, they must refer to the staff member on duty to be escorted and authorized for access.

A complimentary WiFi connection is available in the rooms, accessible via an email address.

CHECK-IN AND ROOM ASSIGNMENT

Check-in is scheduled for 4:00 PM on Sunday. Any delays or absences must be promptly communicated via email to summeracademy@h-farm.com.

Parents may communicate their preference regarding room assignment to the Summer Academy staff via a ZoHo Form. The criteria followed for assignment will be gender, age, kinship, and friendships. If we are unable to meet the requested preferences, the family will be notified.

For participants choosing to stay on Campus for more than one week (Pack option), we will do our best to ensure they are assigned the same room for the entire duration of their stay. However, this continuity cannot always be guaranteed, and the participant might have to change roommates during their permanence.

ROOM CHECK-OUT AND PARTICIPANT PICK UP

Rooms must be vacated no later than 8:30 AM on the final day of the experience (Friday). After leaving the room, the participant will regularly take part in all other activities scheduled for the day. Participant pick-up by parents is scheduled for the afternoon, starting from 4:00 PM.

Any damages found or the need for extraordinary cleaning not attributable to normal wear and tear will be charged to the families.

USE OF ACCOMMODATION

Each participant must:

• Keep their room and common areas clean and tidy;
  

• Follow waste sorting procedures;
  

• Respect the quiet time between 10:00 PM and 7:30 AM;
  

• Inform the Summer Academy staff through their family if they decide to leave the facility before the end of the experience.
  

• Promptly inform the Summer Academy staff in case of any damage.

USE OF PERSONAL ELECTRONIC DEVICES 

To make the participants’ experience as social and positive as possible and to promote their overall well-being, we have implemented limited digital device usage. This approach encourages  tech detox and the conscious use of technology to ensure optimal rest.

The use of personal electronic devices outside of the established hours is permitted only in case of certified medical needs (e.g., diabetes).

Personal electronic devices are stored by the Summer Academy staff during activities and will only be handed over to participants during specific time slots, which are set according to age.

Day Camp 

The use of electronic devices is not permitted during activities.

• Participants may bring their devices but must hand them over to the educators at the start of the day.

• Devices will be returned at the end of the day, between 4:00 PM and 5:00 PM.

Residential and Bootcamp Options

• Off-Campus Trips (Bootcamp): During off-campus excursions, devices for participants aged 14+ may be used for the entire duration of the trip.

• Charging: Device charging will be carried out during daily activities or overnight, as needed.

For participants who do not yet have a personal phone, the Call You Back service is available: parents can send a message via WhatsApp, and staff will call the families back between 6:30 PM and 7:00 PM.

Any use of electronic devices deemed inappropriate or unsuitable by the staff will be promptly communicated to parents via email.

The Summer Academy staff cannot be held responsible for any loss and/or damage to personal devices.

ACCESS TO AMOR BISTROT AND WELCOME CENTER SHOP

Access to AMOR Bistrot and the H-FARM Welcome Center Shop for purchasing products is permitted after lesson hours and during free time. Participants aged 8 to 14 must always be accompanied by an educator while participants aged 15 to 19 may go independently, after informing educators.

USE OF SNACK AND BEVERAGE VENDING MACHINES

Participants should limit the use of snack and beverage vending machines within the cafeteria of the MYP school building.

USE OF PERSONAL MONEY

Participants may bring a small amount of money with them for any purchases at the AMOR Bistrot or the H-FARM Shop. Responsibility for any loss or theft cannot be attributed to the Summer Academy staff.

DISCIPLINARY MEASURES

In case of any violation of the rules, participants may be subject to various disciplinary actions depending on the severity of the infraction:

1. Verbal warning from the Summer Academy staff;

2. Meeting with the Summer Academy team;

3. Meeting with the Summer Academy Manager, followed by contact with parents to discuss the participant's behavior;

4. Expulsion from the program, depending on the severity of the incident and/or repeated behaviors over time.

LOST ITEMS

The control of personal belongings is the sole responsibility of the participant. Summer Academy staff does not assume any liability in case of loss or theft.

In the event of a loss, parents can consult the School Policies and Resources section of the Toddle app to view photos of the recovered items (Lost & Found).

The cost and organization of shipping for the retrieval of lost items are the responsibility of the family. Summer Academy staff will promptly pack the items and hand them over to the courier chosen by the family.

Items will be stored until September 30th. Items not claimed by that date will be donated to charity

PARENTS / RELATIVES VISITS

Visits from parents and relatives during the stay are discouraged.